COVID-19 Residence Hall Communication

Missouri S&T is monitoring new information about the coronavirus (COVID-19) outbreak. Updates will be added below and on coronavirus.mst.edu as information becomes available. Our top priority is to keep you safe and to prevent the spread of COVID-19 among our S&T family.

Please note that as of Tuesday, March 17, we will no longer allow guests in the halls with the exception of those there to help you remove your belongings from your room.  You should only be entering the residence hall in which you currently live. All doors will be locked 24 hours beginning on Sunday, March 22 at 12:01 a.m.  If you have not checked out of the residence hall you will still have access to your hall but you will need to use your ID card or key (for Farrar residents) to enter the hall at all times. All students should refrain from social gatherings.  Students should not congregate in common areas, such a lounges and clubhouses.  We encourage you to meet your friends outdoors and maintain social distancing.

Further information regarding dining hours will be updated as decisions are made.  Please stay tuned to your e-mail and to coronavirus.mst.edu for further updates.


As Residential Life receives additional information, we will be updating this site and emailing students, as well as posting information on our social media accounts. If you have questions, please e-mail us at reslife@mst.edu.  We will do our best to respond to you in a timely manner.  As you can imagine, plans and decisions are being made rapidly, and so it may take time to gather information to respond to your questions and concerns.

Email Archive

Dear Residents:

We are writing to follow up with information regarding the credit for students who have checked out of the residence halls or who plan to checkout prior to the end of the semester. Please see below for more information regarding residence hall and dining credits:

Residence hall credits:

All students checking out prior to Sunday, March 29 at 5 p.m. will receive a 45% credit off of their spring 2020 housing charges. This credit will be applied to your student account in two installments. The first half of your credit will be applied to your student account by April 15. The second half of your credit will be credited no later than May 30.

For students checking out of the halls after Sunday, March 29 at 5 p.m. through April 15, a 30% credit will be applied to your student account. This credit will be credited to your account in one installment no later than May 30.

Any student checking out of the halls between April 16 and May 1 will receive a 10% credit and those checking out after May 1st will receive no credit on their spring 2020 housing charges.

Dining plan credits:

Dining credits are a bit more complicated. Please read carefully below to determine what category you may fall into:

Students who have left campus housing:

If you are currently on Meal Plan 1 or 5 (all DBDs), your remaining DBDs UP TO 45% of your original allotment will remain on your account for use next academic year. These DBDs will be available to use until May 2021.

If you are currently on Meal Plan 3 or 4 (meals and DBDs per semester), your remaining meals and DBDs UP TO 45% of your original allotment will remain on your account for use next academic year. These DBDs will be available to use until May 2021.

If you are currently on Meal Plan 2 (all access plan plus 50 DBDs), you will receive 849 DBDs which is 45% of your semester cost for your meal plan.

Below is a chart that might help you determine how many DBDs and/or meals you will be able to roll over for students checking out of the Residence Halls by Sunday, March 29th:

Meal Plan 

Meals Carried Over

DBDs Carried Over

Meal Plan 1
N/A Remaining DBDs up to 601 DBDs
Meal Plan 2 N/A 849 DBDs
Meal Plan 3 Meals remaining up to 101 Remaining DBDs up to 34 DBDs
Meal Plan 4 Meals remaining up to 68 Remaining DBDs up to 63 DBDs
Meal Plan 5 N/A Remaining DBDs up to 424 DBDs

 

For students who are remaining in campus housing:

If you are on Meal Plan 1 or 5 (all DBDs), your remaining DBDs will continue to be available for your use. These DBDs will not expire until May 2021.

If you are on Meal Plan 2, 3, or 4, your meal plan will be CHANGED to Meal Plan 1 as of Friday, May 27. This will remove your pro-rated meals and current DBDs and add 570 DBDs that can be used for the remainder of the year in Avenue C and Miner Munchies. S&T Dining will be adding additional pre-packaged meals and grab and go offerings in these locations. These DBDs will carry over to next year and will not expire until May 2021. Any difference in cost between your old meal plan and new meal plan will be credited as Miner Bucks to your account in the coming weeks. Miner Bucks do not expire as long as you remain a student at S&T. We will communicate more with you about your final balances in the coming weeks. However, you will have DBDs to use as of Saturday, March 28.

Timelines and Procedures

For students remaining on campus, we will make these adjustments to meals as soon as possible so you can use your DBDs in the convenience stores.

For students who have left campus, we will process the credit to the all access plan no later than May 1. Other adjustments will be made by June 30 and your carry-over meals and DBDs will be ready for you when you return in the fall.

If you are a graduating senior and do not plan on remaining in the halls for the remainder of the year, we will work with you separately regarding your specific situation. Please contact us at reslife@mst.edu so we can discuss your specific situation. Please be patient with our response time as staff are juggling several important priorities at this time.

Finally, for those of you who may be receiving a credit to your account for either housing or dining, please be aware that only student accounts that have a credit balance will be issued a student refund. Direct deposit for student fee refunds can be set-up by completing the payment profile set-up on the students TouchNet account, instructions on setting up a refund profile if one has not already been established can be found below. If you have already created a refund profile through TouchNet no additional steps are needed (Direct Deposit Instructions). If direct deposit information is not available, a paper check will be issued. The address used is maintained by the student on Joe'SS. By default refunds will be issued to the local address on file. If a local address is not available, mailing or permanent addresses will be used. Under normal circumstances refunds by paper checks are only issued once a week, on Tuesdays, refunds by direct deposit are processed daily and are typically in a student's bank account within 3-5 business days.

Thank you for your patience as we work out the details and processes associated with these unprecedented situations.

Sincerely,

Dorie Paine, Director

Residential Life

 

 
 
 
 
 

Dear TJ Residents:

As you were notified on Tuesday, March 24, we will need to move all remaining TJ residents to University Commons no later than Tuesday, March 31.

We will begin making assignments today and we will send you your room assignment no later than Friday, March 27 at 8 p.m.

You will be able to begin moving on Saturday, March 28 at 10 a.m. You do not need to check in to UC. You will have access to your assigned room in UC beginning at 10 a.m. on Saturday. You may move your belongings directly into your room. Your ID card will be used for entrance to both the outside doors in UC as well as your apartment and bedroom door.

For those who are not familiar with UC, the front desk will be staffed from 10 a.m. to 8 p.m. on Saturday through Tuesday. Feel free to ask your questions there, but we ask that you maintain the recommended 6 ft. of social distance between yourself and the desk worker.

Once you have removed all of your belongings from your TJ room, please make sure all trash is removed and return any loft kits to the TJ South Lounge. You will need to return your key to the UC desk. There will be key envelopes available. Please write your name and room number on the envelope, and put in the drop box provided or drop keys into the mail slot. Please note your access to the TJ doors will expire at 11:59 pm on Tuesday, March 31.

Carts will be available to help you move your belongings between buildings. You may pick up a cart from UC while the desk is open or grab a cart from the TJ lobby area near the front desk. Please return the carts to these areas so others may use them when necessary.

If you do not have access to a vehicle to help you move, please contact Chris Cattron, TJ RD at cattronc@mst.edu. Chris will work to help coordinate some assistance with your move. It is likely those needing assistance will need to move on Monday or Tuesday. Once we know how many people need assistance, we will communicate plans for this.

If your plans have changed and you will no longer need to stay after Tuesday, March 31, please e-mail us at reslife@mst.edu and let us know your plans.

Thank you for your cooperation with these unprecedented circumstances. We know this is a difficult and stressful time and we will do our best to assist you in any way we can.

Residential Life


Dear RC Residents:

As you were notified on Tuesday, March 24, we will need to move all RC residents to University Commons over this next weekend.

We will begin making assignments today and we will send you your room assignment no later than Friday, March 27 at 8 p.m.

You will be able to begin moving on Saturday, March 28 at 10 a.m. You do not need to check in to UC. You will have access to your assigned room in UC beginning at 10 a.m. on Saturday. You may move your belongings directly into your room. Your ID card will be used for entrance to both the outside doors in UC as well as your apartment and bedroom door.

For those who are not familiar with UC, the front desk will be staffed from 10 a.m. to 8 p.m. on both Saturday and Sunday. Feel free to ask your questions there, but we ask that you maintain the recommended 6 ft. of social distance between yourself and the desk worker.

Once you have removed all of your belongings from your RC room, please make sure all trash is removed and return any loft kits to the RC1 seminar room. You will need to return your key to the UC desk. There will be key envelopes available. Please write your name and room number on the envelope, and put in the drop box provided or drop keys into the mail slot. Please note your access to the RC doors will expire at 11:59 pm on Sunday, March 29.

Carts will be available to help you move your belongings between buildings. You may pick up a cart from UC while the desk is open or grab a cart from the RC 1 lobby area across from the front desk. Please return the carts to these areas so others may use them when necessary.

If your plans have changed and you will no longer need to stay after Sunday, March 29, please e-mail us at reslife@mst.edu and let us know your plans.

Thank you for your cooperation with these unprecedented circumstances. We know this is a difficult and stressful time and we will do our best to assist you in any way we can.

Residential Life

TJ and RC residents:

 

Greetings.  I know this is the weirdest spring break you have ever had!  I am writing to you because you have not yet checked out of the residence halls for the spring semester.  Now that our on-campus population has decreased 85% we are going to need to consolidate some of our residents.  There are 3 reasons for this:

  1. It is possible some of our facilities may need to be used for community needs for health care workers or other uses.  We want to be prepared for this should we need a quick turn around.

  2. We want to move all residents to facilities that provide private bedrooms, private baths and semi-private cooking facilities.  We will continue to reduce our food service options and we want you to have access to prepare food.

  3. At an occupancy of less than 200, sustaining basic services becomes impractical when spread over multiple buildings that can house 2300 students. 

Our plan is to move all RC and TJ residents into University Commons.  Your housing rate for the semester will not change.  We will assign 2 people per apartment. You will have a private bedroom, a private bathroom, and you will share a full kitchen with the 1 other student in your apartment.  

Staff are working quickly to get spaces cleaned and ready for new residents.  We expect to be able to start moving students in this weekend with a deadline of Sunday, March 29 for RC residents to move and Tuesday, March 31 for TJ residents to move.  We will send more communications on Wednesday, March 25 about the timeline and procedures for this move.

After this week, the Havener Center and TJ cafeteria will be closed.  Residents will continue to have access to Avenue C and Miner Munchies and there are plans to stock those spaces with additional grab and go meals and items.  

We realize it will be quite inconvenient for you to have to move rooms at this time and will be especially difficult for TJ residents due to the distance.  We are working out how we might assist you with and will continue to communicate plans as we make them.

There are several more details to work out but I wanted to inform you that this was coming so you could begin packing and preparing.  We anticipate this will change some of your plans to remain for the semester. If you now plan to move out of the halls rather than be reassigned, please be aware that we will extend the full discount of 45% to any student who notifies us of these plans by Thursday, March 26 at 5 p.m. and moves out by Sunday, March 29 at 5 p.m.  If you move out after that time, your discount will be reduced to 30% or below (depending on date).  If you plan to move home and do not need to be reassigned, please notify us at reslife@mst.edu and indicate the date you plan to move.

We know this is a difficult and stressful time with much change and uncertainty.  Should you need assistance, I encourage you to reach out to any hall staff who will be happy to assist you or seek out answers to your questions.

Thank you in advance for your cooperation with this ever changing situation.

Residential Life

 

Dear Residents:

This email is going to all students who have not yet checked out of the residence halls.  If you have removed all of your belongings and left the residence halls but did not check out or turn in your key, please email us at reslife@mst.edu.

As things continue to progress with the university, state and national response to COVID-19, we strongly encourage you to move out of the residence halls.  This is both for your safety as well as the safety of others around you. 

I know many of you have already indicated your plans to us but we also know as this has developed, many of your plans have changed. 

Please fill out this short survey by noon on Friday, March 20, so we have an understanding of who may be planning to stay or leave in the next few days.  This also help us plan our dining and building operation needs for the remainder of the semester.

For those who plan to stay in the halls please be aware of the following guidelines and policy changes:

  • Our expectation is that you will be remaining in the Rolla community. We strongly advise against leaving for spring break or for a weekend and coming back to the residence halls.  We are working hard to balance the convenience of students with the safety of the community.  At this time, safety is paramount.
  • Please note that we will no longer allow guests in the halls with the exception of those there to help you remove your belongings from your room.  You should only be entering the residence hall in which you currently live. All doors will be locked 24 hours beginning on Sunday, March 22, at 12:01 a.m.  You will need to use your ID card or key (for Farrar residents) to enter the hall at all times.
  • All students should refrain from social gatherings.  Students should not congregate in common areas, such as lounges and clubhouses.  It is likely we will be locking lounge areas where possible.
  • We will no longer allow room changes at this time. 
  • Non-essential equipment is no longer being checked out from the front desks.  We will continue to check out carts as students move out.  To further protect against the spread of viruses, please use a disinfectant wipe on these before using them.
  • Campus housing is not equipped to accommodate any student who tests positive to the COVID-19 virus.

Finally, we continue to remind you that this is a fluid and ever-changing situation.  Policies, requirements and expectations may continue to change as the situation evolves.  Please stay tuned to your e-mail and the coronavirus.mst.edu website for further information and updates.

Dear Students,

Thank you for your patience during this time of uncertainty around our collective response to the COVID-19 pandemic. I hope you keep learning through our online coursework in a location that is safest for you. We are hearing positive reports from faculty about the transition to remote teaching and learning that occurred this week.

We are committed to the needs and well-being of our students and families in this process. Currently, there are no known cases of COVID-19 at Missouri S&T or in the Rolla area, but for the continued safety of our students, we want to encourage those students who have the ability to return home to make plans to do so. However, our residence halls and dining facilities remain open and available to our students who are unable to return home.

For those students who remove all belongings and check out of their residence hall by next Tuesday, March 24, 2020, we guarantee you the highest discount available, up to a 45% discount in your housing bill for this semester. Details related to the discount and other processes and procedures will be finalized and sent to you no later than Friday, March 27, 2020.

  • Campus housing is not equipped to accommodate any student who tests positive to the COVID-19 virus.
  • If you are not vacating residential housing, we highly discourage travel during spring break as this increases risk to yourself and other members of the campus community.
  • Dining plans will carry forward from this semester to a future semester at your end of the semester balance when possible (not exceeding 45% of your spring semester balance). Other accommodations are being made for graduating seniors.
  • We will not send housing bills until the discount process is in place.
  • We will waive current late payment and financing charges until the end of the semester.
  • We will provide an appeals process for those students with extenuating circumstances.

These are fluid times, and the COVID-19 situation continues to change rapidly. I encourage you to continue to read the S&T eConnection and check your email during this time.

We hope the extraordinary measures that we are taking allow you to practice social distancing to reduce your chances of contracting and spreading COVID-19. For the latest information about Missouri S&T’s response to the coronavirus, visit coronavirus.mst.edu.

I wish all of you good health and learning in the coming weeks.


Sincerely,

Mo Dehghani
Chancellor

At this time we show that you are still residing in the residence hall.  While we know some of you will likely be moving out later this week, we wanted to send a few reminders and updates.

Campus and system leadership are deliberating on the issue of refunds.  It is a complicated process with many people involved at both the campus and system level.  As soon as a decision is reached it will be communicated widely.

If you have left campus and removed all your belongings from your room, but did not check out and/or turn in your key, please e-mail us at reslife@mst.edu so we can get you cancelled and off our roster.  When you notify us, we will send instructions on how to return your key.

Please note that as of Tuesday, March 17, we will no longer allow guests in the halls with the exception of those there to help you remove your belongings from your room.  You should only be entering the residence hall in which you currently live. All doors will be locked 24 hours beginning on Sunday, March 22 at 12:01 a.m.  If you have not checked out of the residence hall you will still have access to your hall but you will need to use your ID card or key (for Farrar residents) to enter the hall at all times. All students should refrain from social gatherings.  Students should not congregate in common areas, such a lounges and clubhouses.  We encourage you to meet your friends outdoors and maintain social distancing.

Further information regarding dining hours will be updated as decisions are made.  Please stay tuned to your e-mail and to coronavirus.mst.edu for further updates.

We recognize these additional measures have the potential to add stress and result in loneliness.  If you are in need to support or have concerns, we encourage you to contact our Care Management Team at cm@mst.edu or 573-341-4209.

Many of you likely have questions regarding the e-mail you received earlier tonight from the UM System President regarding the change of plans for the remainder of the semester.

To re-iterate, all classes will be on-line for the remainder of the semester beginning on Monday, March 16. While the residence halls will remain open during this time, we anticipate many of you will make plans to move out of the residence halls and move home for the remainder of the semester.

As we work to plan appropriately for staffing and dining services during this time, we would appreciate you filling out this short survey (https://mst.qualtrics.com/jfe/form/SV_01AhwdzMJ54GNaB) regarding your plans. It is ok if your plans change, but this will help us gauge occupancy for the next few weeks. Please complete this no later than Tuesday, March 17.

If you plan to check out of your residence hall room in the next week, please do the following:

• Remove all belongings from your room

• Remove all trash and recycling

• Go to your front desk to complete your express check-out and turn in your key(s)

Once you have checked out of your room, your access will be removed and you should not be returning to the residence hall for the remainder of the semester.

I know one of the questions at the top of everyone’s mind is whether refunds will be given for room and/or board if you choose to check out prior to the end of the semester. The university will soon be issuing a statement on the financial accommodations being made to students under these circumstances. Please stay tuned to your S&T e-mail for more information in the coming days.

Residential Life

You have likely seen the communication from Campus Leadership regarding the move to on-line coursework beginning on Wednesday, March 18 through sometime in mid-April. 

As stated in the communication, the residence halls will remain open during this time.  However, in order to have access to the halls, you will need to register your plans to be here no later than noon on Tuesday, March 17 by completing this on-line request (https://forms.gle/UV1Ymx6Y6FuotfUB7). Students who have not registered to remain on campus will have their access removed at noon on March 18.  All doors to the residence halls will remain locked and reduced desk operations will be communicated.

There are inherent risks in spreading communicable diseases when you are residing in a densely populated facility.   We want you to reside during this period of on-line instruction in the place where you will be most safe and ask you to use good judgment in deciding what is best for you, your family and your community.

For those choosing to leave the residence halls during this period we ask that you take with you essential belongings, academic materials, laptops and medications and not return to the residence halls until in-person classroom instruction resumes (again, anticipated by mid-April). 

Food services will be available during this time though it is likely there will be modifications to the hours and variety of food available, partially dependent on occupancy.  As those plans are clarified, we will continue to update you. 

Students who stay in the residence halls should be prepared for a reduced campus experience with limited opportunities for interaction and reduced campus services. 

We are in the process of setting up a webpage that will have additional information.  We will communicate that to you as it becomes available.

Finally, this is an unprecedented period of unknowns and change that can often result in anxiety.  We ask that you work to take care of yourselves during this unique time period.  We encourage you to explore the Sanvello app which is free to all S&T students (please use your S&T e-mail to log-in).  There you will find helpful meditations, reminders, and mood checks to promote mental well-being.

If you have questions, please e-mail us at reslife@mst.edu.  We will do our best to respond to you in a timely manner.  As you can imagine, plans and decisions are being made rapidly and so it may take time to gather information to respond to your questions and concerns.

Thanks,

Residential LIfe

We wanted to touch base given the recent communication regarding the cancellation of St. Pat’s festivities. In addition to the events listed in the initial news release, the Residence Hall Association’s Blarney Bash and late night breakfast events have been cancelled as well. We discourage you from organizing or attending large gatherings but certainly won’t restrict small gatherings in lounges or common areas at this time. We just ask that you use appropriate hygiene practices which have been distributed widely on campus and on social media.

All security procedures that were sent to you in an email earlier this week will remain in effect. This includes limited entrance points, ID checks at doors, and extended desk hours. Should we make changes to that during this weekend, we will post signs and send out an additional e-mail. Additionally, staff will still be available in duty rooms noted in the e-mail should you have a need or concern.

Due to the concerns regarding COVID-19, while not prohibited at this time, residents are discouraged from hosting guests. Residents who choose to host guests are strongly encouraged to limit any guests to their room or to the residence hall. Residents should also bear in mind that they are responsible for their guests’ behavior and welfare. If you do choose to have guests in the residence halls who are not S&T students, they must be registered at the front desk where we will collect contact information about that guest. Guests encountered who are not registered may be asked to leave the residence hall.

Finally, we encourage you to continue practicing good hygiene. Wash your hands, use hand sanitizer, don’t share food or utensils, don’t touch your face, and practice social distancing. This will help keep you and others safe.

Please keep your eye out for additional communication as things are changing rapidly due to the COVID-19 concerns. As always, the Residential Life staff will communicate to you through your university e-mail.

Questions or concerns can be addressed to you hall staff or to reslife@mst.edu or 573-341-4218.

Thanks,

Residential Life Staff